Record Management (RM)

The Business Challenge
Today's governance culture, with its mounting set of regulatory bodies, legislation,and standards, creates risk for any organization that does not manage business-critical information properly. The consequences of failure to adequately mitigate this risk can be dire as evidenced by the string of recent scandals that have shaken public trust, not to mention the fate of several major corporations.

Progressive organizations are formalizing records policies and are looking to integrated records management systems to protect, organize, and manage the entire lifecycle of critical content. Advanced records management eliminates redundant information of all types, reduces time spent locating records, meets complex regulatory provisions, and mitigates the risk of litigation or fines and other penalties.

Hummingbird Enterprise 2004 - RM
Hummingbird Enterprise 2004 - RM provides a completely secure, feature rich, standards-compliant records management solution that works in tandem with the Hummingbird Enterprise 2004 content management suite.

When combined with records management methodologies and best practices, Hummingbird Enterprise - RM helps establish comprehensive lifecycle management of paper and electronic records. It provides records managers with an environment for nurturing better relationships with enterprise knowledge workers and the ability to enforce guidelines and policies while maintaining complete control over the records management practice. It provides a fluid process for the protection of content assets against risks such as litigation or disaster while meeting complex regulatory requirements.

Highlights:

For End Users
	Simplifies record capture and creation with easy association of retention codes
	Allow workers to create records without leaving familiar desktop applications
	Delivers faster access to consolidated content and records management resources
For Administrator
	Eases administration burdens through a consolidated records and document management platform
	Speeds enterprise installations with web-based Deployment Tool that configures the user's document and record management experience
	Straightforward creation of records policies and the control to enforce them
For Organisations Improves accountability and minimizes litigation risk
	Reduces costs associated with handling of paper-based and electronic records
	Increases productivity and reduces training requirements by leveraging familiar web and Windows interfaces
	Improves services provision to customers or constituents
Features
	Single shared repository for management of in-process and final records of any physical or electronic media type
	Designed to help organizations meet rigorous legislative and regulatory requirements, including Sarbanes-Oxley, DoD 5015.2, SEC, NASD, HIPAA, PIPEDA, and FDA
	Create, categorize, manage and find records from content authoring and e-mail tools,Web browsers, and mobile devices
	Extensive e-mail integration to capture messages, attachments, and threads, with EMC Centera support to preserve message authenticity
	Secure records with extensive security features that defend against unauthorized access at folder, document, group, user, and file plan levels
	Suspend records from lifecycle processing to meet discovery orders and assist in regulatory audits
	Event notifications of record activities available from e-mail, instant messaging, and mobile devices
	Extensive reporting tools built-in to track content assets and administrative actions throughout the record lifecycle

To know more about Hummingbird RM, click here for more information.